Every cemetery record, stored permanently.
Scan your burial books, permits and deeds in your own office, and they’re stored for good, kept the way your state’s cemetery law expects. Every new burial and cremation gets a complete case file, signed on screen and finished before it’s closed.
Now onboarding New Jersey cemeteries and crematories.
| No. | Name of deceased | Age | Date of death | Sec. Lot Gr. | Undertaker |
|---|---|---|---|---|---|
| 2207 | Margaret A. Doyle | 71 | 3/2/24 | H 114 3 | Kiernan |
| 2208 | Infant Russo | — | 3/4/24 | K 9 1 | Galante |
| 2209 | Wilhelm Brandt | 58 | 3/5/24 | C 62 2 | Haeberle |
| 2210 | Edith Mae Coles | 34 | 3/9/24 | H 121 1 | Kiernan |
| 2211 | Thos. J. Farrell | 66 | 3/11/24 | F 40 4 | McCabe |
| 2212 | Anna Szymańska | 49 | 3/12/24 | K 17 2 | Wójcik |
- Died
- 5 March 1924, age 58
- Space
- Section C, Lot 62, Grave 2
- Retention
- Permanent, under state cemetery law
- Stored
- Write-once, copied to a second region
Linked to the original page image. Fingerprint 9f2c…e41a re-checked every quarter.
Bring in everything you have
Bound ledgers, boxes of permits and deeds, index cards and old databases. Scan or import them in your own office; the handwriting is read for you and staff simply confirm it.
Every new case, complete
Each burial and cremation gets one file: the burial permit, signed authorizations, the interment or cremation, the release. A checklist shows what’s missing until it’s finalized and locked.
Stored permanently, by your state’s rules
Each kind of record is kept for the period your state’s cemetery law sets. Permanent records can never be deleted or altered, and there’s always a second copy.
From the shelf to permanent storage
Bound books go page by page. Loose permits and deeds are scanned in batches and filed to the right person and case. Old databases are imported with every source row kept as it was. See all three.
Scan
Use the office scanner you already have, or a book scanner for fragile volumes. Drop the files into your browser, or let it watch your scanner’s folder. Each page is named, numbered and checked for blur or missing pages as it arrives.
Nothing to install. It runs in your web browser.
Watching “Scans” folder
New pages are picked up as the scanner saves them
- p.110 EVG-INT-V03-0110.tif stored
- p.111 EVG-INT-V03-0111.tif stored
- p.112 EVG-INT-V03-0112.tif stored
- p.113 EVG-INT-V03-0113.tif
Confirm
The handwriting is read for you: names, dates, section and lot, undertaker. Your staff check each suggestion against the page beside it, and a second person confirms it before it’s locked. Checking is far quicker than typing.
Suggestions stay clearly marked until a person confirms them.
2209 Wilhelm Brandt 58 Mar. 5 C 62 2 Haeberle
NameWilhelm BrandtconfirmDate of death1924-03-05confirmSpaceC 62 2confirmUndertakerHaeberleconfirmStored for good
The confirmed record and the original page image are stored together: write-once, with a second copy in another region and a digital fingerprint that’s re-checked every quarter. The retention period comes from your state’s rules for that kind of record.
Corrections are added alongside the original, never written over it.
Interment record, 1924
Linked to Interments Vol. III, page 112
- Retention
- Permanent From the state cemetery law
- Storage
- Write-once Can’t be altered or deleted
- Copies
- Two regions A second copy, kept apart
- Integrity
- Checked quarterly Repaired from the copy if needed
Kept for as long as the law says, and no less.
Retention periods for each kind of record are built from your state’s cemetery law. New Jersey comes first, with other states to follow. You can choose to keep records longer, never shorter.
- Permanent records can’t be deleted or changed, by anyone.
- Nothing is ever destroyed automatically. Time-limited records come up for review, need two approvals, and leave a certificate behind.
- Legal holds freeze any record, series, person or date range.
- When the state asks, one click assembles the records, the original pages and proof nothing has changed.
New Jersey retention, built in
- Interments and cremains placements
- Permanent
- Lot sales, transfers and deeds
- Permanent
- Cremation records and authorizations
- Permanent
- Maps and rules as filed
- Permanent
- Retort maintenance logs
- Kept for a set period, then reviewed
Your counsel can review every rule and citation before you rely on it.
Every new case, complete before it’s closed.
From day one, every burial and cremation gets a case file, even while the old books are still being scanned. It stays open, with a checklist of what’s missing, until it’s complete.
- The burial permit, the one record that comes from outside, is scanned and its name checked against the case.
- Families sign on screen for cremation authorizations, grave openings and releases, or you attach the signed paper form.
- The crematory log follows each body from receipt through the retort to processing, holding and release.
- No double sales because a burial needs an owner on record for the grave, and that owner is recorded with the burial.
- Finalized and locked once nothing is missing. Corrections are added beside the original, never over it.
- Your other software (scheduling, kiosks, crematory tablets) can open cases automatically, so nobody retypes.
New interment
Owner on record for this space. All required fields complete.
What you need to start
A web browser, a scanner and someone who can read your records. We handle the setup.
A short call
We look at a sample of your records and agree what to capture first.
Your account, ready
We set up your cemetery, your record books and your state’s retention rules, and invite your staff.
First pages together
We sit with your team while they scan and confirm their first pages.
Rather not scan it yourselves?
We can scan for you, on site in your vault or with the books shipped to us under signed chain of custody. Handwritten and fragile volumes are captured at 400 ppi, to the federal FADGI three-star standard. Or split the work: we scan the fragile books, and your staff do the rest.
Simple pricing, per site.
- Site subscription
- A monthly fee per cemetery, crematory or mausoleum, with unlimited staff users
- Permanent storage
- Billed by the gigabyte, including the second copy in another region
- Scanning services
- Priced per page, quoted after we see a sample of your records
- Add-ons
- Connecting your other software, and a public burial search for families
Pilot pricing is available for New Jersey cemeteries. Ask for a quote along with your demo.
Common questions
Where are our records stored?
In secure cloud storage in the United States, with a second copy in a separate region. Each cemetery’s records are kept apart from every other customer’s.
Can a record ever be deleted?
Not if your state requires it to be kept permanently, by anyone, including us. Records with a set retention period are only removed after a review, two approvals and a certificate of destruction.
What if we need to fix a mistake?
Request a correction with a reason. A second person approves it, and the original value is kept alongside the new one, so the history is always visible.
Do families sign on paper or on screen?
Either. Authorizations, opening orders and releases can be signed on a tablet or computer, with the signer’s consent recorded, or you scan the signed paper form.
We have an old database. Can we bring it in?
Yes. Export it as a spreadsheet file and import it. Every original row is kept exactly as it was, duplicates are skipped, and guessed values are flagged until someone confirms them.
Do we need anyone technical?
No. If your staff can use email and a web browser, they can capture and add records. We set up your account and walk your team through their first pages.
What happens to our paper originals?
They stay yours and stay on your shelf. We never recommend discarding originals without your counsel’s written approval.
Can we take our records with us?
Any time. One click exports everything in standard formats: the page images, the records as spreadsheets, and a fingerprint for every file.
See your own records stored.
Send us a photo or scan of one page from your records. On a thirty-minute call we’ll take it from scan to permanent storage, and show you how a new burial is added.